1. Who we are
OWL Architecture is an architecture practice based in Leeds, United Kingdom. Our website address is: https://owlarchitecture.com.
We take your privacy seriously and aim to collect as little personal data as possible. This policy explains what we collect, why we collect it, and how we keep it secure.
2. What data we collect
Website browsing
- Minimal data: We do not knowingly use tracking cookies or analytics tools that identify individual visitors.
- Technical logs: Like most websites, our hosting provider may automatically collect basic technical information (such as IP address, browser type and pages visited) for security, performance monitoring and error diagnosis. This information is not used to personally identify you.
Contact and enquiries
If you contact us—by email, phone, or social media—we may collect:
- Contact details: Your name, email address, phone number and any other details you choose to provide.
- Project information: Any information you share about your property, project or requirements.
We use this information only to respond to your enquiry, provide architectural services, and manage our relationship with you.
3. Cookies
To the best of our knowledge:
- No tracking cookies: We do not knowingly use cookies for advertising, behavioural tracking or analytics.
- Essential cookies only (if any): Some technical or session cookies may be set by our hosting platform or security tools to ensure the site works correctly and remains secure. These do not store personal information in a way that identifies you.
You can control or delete cookies through your browser settings at any time.
4. Embedded content and third‑party services
Our website may occasionally include links to, or embedded content from, third‑party services (for example, maps, videos, social media posts or file downloads).
When you interact with this content:
- Third‑party policies apply: Those services may collect data about you, use cookies or tracking technologies, and process your information in line with their own privacy policies.
- Your choice: You can choose whether or not to interact with such embedded content. We recommend reviewing the privacy policy of any third‑party service you use.
5. How we use your data
We use the information you provide to:
- Respond to enquiries and communicate with you about your project.
- Provide professional services you have requested.
- Manage our business, including appointments, proposals, invoicing and project records.
- Comply with legal and regulatory obligations, such as tax and professional record‑keeping requirements.
We do not sell, rent or trade your personal data.
6. Who we share your data with
We may share your information only when necessary:
- Service providers: Trusted third‑party providers (such as email hosting, cloud storage, IT support or accounting services) who help us run our business. They are required to keep your data secure and use it only for the services they provide to us.
- Professional collaborators: Where relevant to your project, we may share limited information with other professionals (for example, engineers, planning consultants or contractors), but only with your knowledge and for legitimate project purposes.
- Legal and regulatory bodies: If required by law, regulation or court order.
We do not share your data for marketing by third parties.
7. How long we keep your data
We retain personal data only for as long as necessary:
- Enquiries: If you contact us but do not proceed with a project, we may keep your enquiry details for a reasonable period to respond to follow‑up questions and maintain records of our communications.
- Clients and projects: If you become a client, we keep project and contact information for the duration of the project and for a period afterwards, as required for professional records, warranties, and legal or tax obligations.
Project data is normally kept indefinitely for insurance purposes.
8. Your rights
Subject to applicable data protection laws (including UK GDPR), you have the right to:
- Access: Request a copy of the personal data we hold about you.
- Rectification: Ask us to correct inaccurate or incomplete information.
- Erasure: Request that we delete your personal data where we no longer need it, or where you withdraw consent (where consent is the legal basis).
- Restriction and objection: In certain circumstances, ask us to restrict or stop processing your data.
- Data portability: Request that we provide your data in a structured, commonly used format where technically feasible.
To exercise any of these rights, please contact us using the details below.
9. Data security
We take reasonable technical and organisational measures to protect your data, including:
- Secure systems for email and document storage.
- Access controls so only authorised personnel can access project and client information.
- Regular maintenance of our website and IT systems to reduce security risks.
No system can be guaranteed 100% secure, but we work to minimise risk and respond promptly to any suspected issues.
10. International transfers
Our service providers may store or process data outside the UK. Where this occurs, we aim to ensure appropriate safeguards are in place, such as standard contractual clauses or equivalent protections required by data protection law.
11. Contact details
If you have questions about this privacy policy or how we handle your data, please contact:
OWL Architecture – Leeds West Yorkshire
Postal: 25 Crescent View Leeds, LS17 7QF
Email: OWL.architecture @ outlook.com [Pleas use hyperlink icon in footer]
Telephone: 0771 898 6000 [Please use hyperlink icon in footer]
12. Changes to this policy
We may update this privacy policy from time to time to reflect changes in our services, legal requirements or best practice. The latest version will always be available on this page and will show the date of the most recent update.
Last updated: (27th August 2026)